The Wisdom Project from Merlin Mann
Merlin Mann is a funny and thoughtful guy. He’s started 43 Folders nearly twenty years ago, created that whole Inbox Zero thing, and these days spends a lot of his time writing and hosting podcasts.
He’s also created The Wisdom Project, filled with things Merlin has learned throughout his life. Some of it is poignant, some is funny, most is useful, and the parts that aren’t useful, as Merlin writes, aren’t for you.
Take a look. You can also hear him discuss The Wisdom Project in more detail on the latest episode of the Mac Power Users podcast. Here’s a favorite from the list that I try to embody whenever I’m out in the world:
Treat every person you encounter as though they are having a way worse day than you.
Related: ask yourself how you might become the least annoying stranger that a given person met today. If you became the subject of a private anecdote, how great would you feel about hearing it?
-Merlin Mann
I have an informal rule that whenever anyone has grabbed my attention, either through storytelling, humor, or otherwise, shares something, often in list format, I check it out. Give this rule a try. you'll rarely be disappointed.
Four Steps To Quickly Start Your Journaling Practice Today
When it comes to journaling, everyone has different needs and abilities. In that spirit, I've created this simple guide to get you started.
My north star for making this guide is the first principle of journaling, starting now. Here are the four steps to start your journaling practice right now:
Find something you can write ON and something you can write WITH.
Find FIVE quiet minutes during your day.
Write ONE thought down.
REPEAT this process daily, weekly, or whenever you want.
This guide is simple, and that's intentional. I wanted there to be the least amount of friction as you get started. There's no ask for you to buy a particular notebook or journal, nor does it suggest a specific time of day or even frequency with which you write.
These are all fun parts of building your habit, but if you get held up with a decision, particularly before you even start, you may perseverate instead of writing down what's in your head. That's the opposite of why you're beginning to journal.
Start simply. You can dial in things like format and frequency later and enjoy it more because you'll be making those decisions through the lens of an active journaler, not someone planning to start once all of the pieces are just right.
Waiting for just right often means you'll never start. Begin journaling today with this simple guide and what you have in front of you. Build the habit, and then find your tools.
You can read more from me on journaling here and on Threads, where I write several short pieces each week designed to help you build the journaling practice you most desire.
Weekly Quote: Asking the Right Questions with Michael Hyatt and Daniel Harkavy
This week’s quote comes from Living Forward by Michael Hyatt and Daniel Harkavy.
How often have you been a part of the decision-making process that doesn’t go anywhere? It happens pretty regularly to most of us, and by the end, you’re left with frustration and no actionable outcome.
The missing piece was likely the need for the right questions.
This happened to me recently. My wife and I were doing some planning and decision-making, and we both realized how stuck we felt in a conversational loop. My wife, one of the most intelligent and most emotionally available people I’ve ever met, stepped outside of herself and asked a higher-level question that neither of us had considered but both of us very much needed to hear.
It provided clarity and a new perspective that didn’t make our decision for us, but it helped us get closer to a resolution. Asking good questions, the right questions, can be the difference maker.
The First Principle of Starting a Journaling Practice
Here it is, the first principle of journaling. You ready?
Start today.
The medium doesn’t matter. Use whatever format you are most comfortable with. If it’s the Notes app on your iPhone, use it. If you want to use something like Day One, go for it. Check that drawer in the kitchen overflowing with random stuff. There’s probably a notebook or some scrap paper in there. Don’t feel like writing or typing? That’s okay because you can dictate your thoughts or record your voice as a memo.
The most important part of writing in a journal is getting started. Write as often as you’d like. If you don’t journal for weeks and decide it’s time for another entry, that’s okay. Set no expectations. Just start.
Like many things, the other pieces come together with time and experience. You can experiment with analog or digital and decide which you like better. You’ll figure out how often you want to write and decide what time of day works best for your rhythm.
Journaling needn’t be precious. It’s an act of reflection and a way to better understand who you were, who you are, and who you want to become. It’s a part of your journey, and you can do it. Just start now.
The Journaling Guide on Threads
I’ve been on Threads since it launched. My focus has been on sharing prompts, tools, and tips to help people with something I’m really passionate about, starting and growing a journaling practice. I know some of you like to journal. If that’s you, please give me a follow and say hi!
Don’t worry, I’m not abandoning this site to spend all of my time on social. Threads is (thus far) a positive community that I enjoy. It’s also a place where I can workshop new ideas and connect with readers of this site and other creators.
Weekly Quote: The 12 Week Year on Making Small Gains
This week’s quote comes from The 12 Week Year by Brian P. Moran and Michael Lennington, and it speaks to an idea you’ve read on this site before.
Small regular gains add up in significant ways.
It takes time to get good at something, fail and succeed, and figure out the best path. Doing a little bit often is how the successes add up, and the failures offer context on what not to do.
Remember that mistakes are the language of growth. Do the thing every day, learn to fail, and you will see your successes over time.
Weekly Quote: Taking a Strategic Pause with the Daily Creative
This week’s quote comes from Todd Henry’s fantastic book Daily Creative, which along with The Daily Stoic, are books I try to read every morning as part of my startup routine.
This technique is best done using analog tools, so grab your favorite pen and some paper and settle in. If you use a connected device, put it into focus mode so you aren’t disturbed. This isn’t meditation; you can still sip your coffee and take a note here and there, but avoiding external distractions is important. You are doing this to let your mind wander, not answer emails.
Give the strategic pause a try. It doesn’t matter who you are or what you do; you have things you’re working on, and taking this to think will be helpful.
Weekly Quote: William Zinsser on Learning Through Action
You learn by doing.
This week’s quote is from a favorite of mine, On Writing Well: An Informal Guide to Writing Nonfiction, by William Zinsser. You become what you spend your focus on. If you want to do something, acting on it regularly and with intention means you will improve.
This is easier than it may seem. If you don’t have an hour to dedicate to the thing you’re trying to do, plan for fifteen minutes. Don’t put it off because you can’t achieve immediate success, start now so you can attain that goal differently. Perfect is the enemy of the good. To get great at something, you have to work at being good consistently first.
Join the 24 Letters Newsletter
The latest newsletter will be going to subscribers on Monday. I'm writing about Threads, sharing more thoughts on time blocking, and offering a media recommendation that illustrates what can happen when talent and luck find each other.
You can subscribe here and also take a look at some recent issues. As a thank you, when you join, you'll receive an email with some of my favorite and the most popular posts I've shared since starting this site in 2021.
Weekly Quote: Seneca on Delaying Your Anger
These ancient words from Seneca ask you to remember a foundational part of Stoic philosophy: delaying your reaction to anger offers a few moments to find the correct response. This action can bring clarity in the best cases and, at minimum, may allow you to quiet yourself and mute what could be an unreasoned response.
Try this. It takes practice and will only work some of the time. Yet, when it does, you will feel differently, like you’ve made less of a mistake, and that makes this effort worthwhile.
You can find Letters From a Stoic in both print and audio. Ryan Holiday’s The Lives of the Stoics is also an excellent resource to learn more about Seneca and the other Stoic philosophers.
Benjamin Franklin Was Time Blocking Before it Was Cool
Source: Wikimedia/The Atlantic
Benjamin Franklin’s daily schedule in all of its nerdy splendor. It’s useful for those of us trying to get stuff done to see that people have been trying to do time-blocking for a long time.
The morning and evening journaling prompts may be my favorite piece of this. These could be as helpful today as they were a couple hundred years ago. I’ll keep banging the drum for journaling; it helps people figure stuff out.
My role as a stay-at-home dad doesn’t allow for as much time blocking, although I’ve done it at work. At my last job, I had a lot of meetings that I was invited to (and required to attend), but I made an effort to keep Monday and Friday as free of them as possible so I could start and end the week by moving the departmental needle. Wednesday was the day that I set meetings and one-on-ones. Every day I had an hour in the morning to work on reviews and team member feedback and an hour in the afternoon dedicated to hiring and reviewing job applications. On my most successful days, I went through a shutdown routine where I cleaned up email, tidied up my task list, and reviewed the next day’s calendar and tasks.
There’s value in this kind of planning, although I’ve learned that the plan doesn’t always work out. Sometimes, life has a plan or, perhaps more appropriately, doesn’t, and you just have to ride it out. Be your best friend about this, don’t beat yourself up. So much is beyond your control; remember that.
Weekly Quote: Ryan Holiday on Gaining Confidence From Empathy
Ryan Holiday reminds us about the strength of empathy from Courage is Calling: Fortune Favors the Brave. Understanding the context of where a person is in their life means you’ll be able to meet them where they are instead of pushing or pulling them unnecessarily.
This idea is helpful and worthy of your attention anywhere, whether at home with your kids, at work with the team you lead, at the grocery store, or anywhere. Everyone goes through stuff. The more context you have, the better prepared you will be.
Weekly Quote: Austin Kleon on Letting the Right Stuff In
This week’s quote comes from Steal Like an Artist: 10 Things Nobody Told You About Being Creative by Austin Kleon.
Austin's reminder is simple. Control the inputs where you can. Read the books that inspire you. Spend time with your family. Call your best friend from middle school and talk for twenty minutes while your kids nap. Find people who make you better and listen to them. Just be prepared to do that for others, too. Your inputs inform who you become; you must be your best for others too.
Weekly Quote: E.B. White on Wonder
This week’s quote comes from the author and essayist E.B. White. White spent nearly his entire career at The New Yorker, wrote classic children’s books, including Charlotte’s Web, Stuart Little, and The Trumpet of the Swan, released several essays and collections of his work, revised The Elements of Style, and contributed to the voice and style of a generation of writers.
He also gave excellent advice with this simple quote from Charlotte’s Web. We spend a lot of our time distracted. We take incredible things for granted, perhaps because we can see anything we want to with a quick web search. Maybe it loses meaning when it’s all there for the taking virtually.
Listen to the birds. Open your eyes. Look at the horizon as you go for your morning walk. Glance around at those waiting in line at the coffee shop. Put your phone away when you come home from work. The emails can wait. No, they really can. Your partner and children need you. You need them too.
It takes practice to get good at this. Everyone struggles. Make today count.
Weekly Quote: Embracing Perspective for Personal Growth with The Practicing Stoic
This quote from The Practicing Stoic reminds us that taking a broader view offers perspective, something of value that we all need more of.
Good or bad, whatever is happening right now won’t last forever. In fact, It probably will be over sooner than you expect. Time is indifferent to our joy and sorrow. It just moves ahead. Our best bet is to understand how we fit into the bigger picture.
Take some time today to pull back the camera for a wider view. Write in your journal and reflect on all of this, then use what you learn to become a better human.
I send a monthly newsletter about the power of reading and journaling, the benefits of finding focus and productivity through intentionality, and how tech can help you grow in the ways you want. I also share a recommendation of something I'm enjoying or finding helpful. You can read past issues and subscribe here.
Weekly Quote: Finding Clarity in Motion with Thomas Mann
On a beautiful day last week, I loaded my son into the stroller and walked through a nearby park. We do this regularly, although this time, my primary focus was to find clarity around a difficult decision.
About twenty minutes into the walk, my conscious thinking had gently drifted into unrelated topics. I was considering the birds and beautiful sunshine, thinking about what to make for dinner, and recalling how much my children have changed in the last year. I was becoming more relaxed, but my subconscious was working.
We wandered quietly for another fifteen minutes. Then I took my iPhone from the cupholder of the stroller, opened my Personal Reflection journal in Day One, and began using voice-to-text to dictate my stream-of-consciousness thoughts on the situation.
We arrived home shortly after, me feeling relieved and my son ready to play. The day moved on. It wasn't until that evening that I had a chance to review what I had dictated. I was surprised by what I read. I was able to come to new conclusions and organized a jumbled mess of thoughts into something actionable.
The walk with my son isn't the first time I've had this experience. I've learned that movement is a force multiplier for separating meaningful thoughts from distractions. Dictation is a helpful tool, a bridge to push those thoughts to where real work can begin. The result of combining these two actions can be clarity.
Our ancestors and their distant relatives knew this too. While their lives were different in so many ways from our modern existence strewn with convenience and comfort, the human concerns that they struggled with were very similar to what we deal with today. They knew the power of movement. We need to relearn it. It can be the difference between feeling stuck in the mud and finding the path forward.
I send a monthly newsletter about the power of reading and journaling, the benefits of finding focus and productivity through intentionality, and how tech can help you grow in the ways you want. I also share a recommendation of something I'm enjoying or finding helpful. You can read past issues and subscribe here.
Finding Focus: Using HazeOver to Tame Distraction
I sometimes find It difficult to concentrate while trying to get creative work done on my Mac. Like most people, I have a lot of demands on my time, and even when I want to really get into a project, distractions are plentiful. One tool that has helped me improve my focus and stay on task is HazeOver, an app I've been happily using as part of my SetApp subscription for several months.
HazeOver, a productivity tool developed by Maxim Anavov, creates a translucent layer that darkens the desktop behind the currently active window. It is customizable, offering options to adjust the opacity or change the color of the layer. HazeOver also supports multiple displays, the option to highlight one window or all windows of an active app, and a rules based tool that disable any features for specified apps.
HazeOver is contextual for me. I toggle the app via keyboard shortcut when it's time to write or take notes from research and shut it off when doing admin work or general tasks. I have made minimal changes to the settings, with the opacity set at 75%, the default black color option, and only one active window highlighted at a time.
There are a lot of distractions in our lives, and I appreciate the simple and effective way that HazeOver works to try and minimize some of those while I get work done. If you have a tool you like that helps you stay focused, let me know. I’ll give it a try and may include it in a future post for this series.
HazeOver is available for purchase on the App Store and via Setapp, where new users get a 7-day free trial. If you subscribe to Setapp using this link, you get one month free, and it supports the work I do as well.
Weekly Quote: Tiago Forte on The Second Brain
This week’s quote comes from Building a Second Brain by Tiago Forte. I’ve been familiar with Tiago’s work for some time. Still, it wasn’t until a series of conversations over the last month with my friend Jim from Original Mac Guy that I decided it was time to dig into this book and give the approach further consideration.
I have lots of data, ideas, and things collected in too many places. I need a better system as I do more and create more. I hope this book can help me learn how to accomplish that
I’ll share more thoughts as I go through Tiago’s book. I’m taking it slow, trying to make highlights and digest and reflect on what I’m reading.
I send a monthly newsletter about the power of reading and journaling, the benefits of finding focus and productivity through intentionality, and how tech can help you grow in the ways you want. I also share a recommendation of something I'm enjoying or finding helpful. You can read past issues and subscribe here.
Paul Mayne, Creator of Day One, on Apple’s Journal App
Day One Creator Paul Mayne shared his thoughts on Journal, Apple’s new iOS app coming later this year.
From the Day One blog:
Rather than seeing this as competition, we embrace Apple’s entry into digital journaling as a testament to its growing importance. This evolution is not just beneficial for Day One, but also for our valued users.
I’m thankful that Day One and other apps will be able to access the Suggestions API. I remain curious what exactly that will look like, but it’s always fun to see how app developers take these API’s and run with them in ways that best suit their users.
You can read Paul's whole post and what I wrote about Journal earlier this week. Apple releasing this app will get more people into journaling, and that's a win. Most people I've encountered who journal are better for it, and those who don't could find so much value in starting a practice.
Apple Unveils Journal at WWDC 2023, Coming to iPhone Later this Year
During Monday's WWDC conference, Apple announced Journal, a new app coming to iPhone later this year.
From the iOS 17 feature page at Apple.com:
Using on-device machine learning, your iPhone creates personalized suggestions of moments for you to remember and write about based on your photos, music, workouts, and more.
Other highlights include:
Reflection and writing prompts
The ability to mark important or meaningful entries for review later
Scheduled notifications at the beginning and end of the day as well as reminders to record your thoughts about important events
Apple's typical and appreciated approach to security, including end-to-end encryption, on-device processing, and locked journals
On Upgrade, co-host Jason Snell mentioned that other developers should be able to use the Suggestions API, giving tools like my favorite journaling app, Day One, an opportunity to integrate these features.
I’ll share more as Apple continues to release details.